Communication is a method through which messages that are meaningful can be transmitted across the world to express concepts. Any medium can be utilized for communication to communicate the message.
What is communication?
Communication is the process of sharing and understanding meaning. In this context, it can be described as any action that isn't unchanging. It is constantly changing and is not described.
The concept of the procedure is an alteration in feedback, a change in the perspective of others or any other alteration that affects the current conditions. For instance, when you go to work from your home, your approach is altered because your perception changes as you interact with a new group of people.
The next step in communicating is to understand. Understanding refers to the ability to be able to comprehend or understand. It is possible to comprehend a film more clearly than simply watching pictures that aren't moving without explanation or audio.
The final part of this definition refers to sharing. If you are doing something with a group of people is described as sharing.
Communication is the amalgamation of the elements that make up an understandable, informed and informational process to transmit information, messages, or other thoughts to a recipient or a group of recipients.
Communication is essential.
The world is essentially run due to communications. Communication is an essential aspect that can't be overemphasized in our daily activities. If it wasn't essential for inspirational quotes, then we'd be in Neanderthal times.
From our homes to the workplace There is always communication. From a simple song, a speech to a site head nod or handshake, various forms of communication are utilized all day long without not even. Communication makes sharing thoughts much easier and allows you to be able to understand the thoughts of someone else.
Communication is the only way to learn since it is impossible to teach someone without the aid of images, text, sound or the sign language. There wouldn't be any exchange of thoughts or ideas without communication. Businesses could not survive, nor would individuals.
Communications elements
It is crucial to comprehend the essential elements of communication in order to understand the method of communication in a clear manner.
Here are eight distinct elements of communication
- Source
It is also the source person who created of this message. The source creates the message and then sends it to the person who sent it. A person who speaks to an audience of people could be considered to be an source of speech.
The source communicates information using the aid of both verbal and non-verbal communication.
Sometimes visual and written types of communication could be included. The principal goal that the author is trying to relay the ideas or thoughts they possess to the receiver.
- Message
The context for communication is that it's a message. A message can be described as the formal format of communication. Pictures can be put together to tell the story or a few letters are combined to communicate the message.
As we have explained the intention behind the message is not just dependent on the language used in the message, but also on the tone, the voice modulation and the manner in which messages are relayed to other person.
There are many elements that play a role in different types of communication. For instance, tone and voice modulation , and tone are important in oral communication, whereas grammar and punctuation are important in writing communication.
In contrast in the event of non-verbal communication your body gestures and language are important, whereas in the case of visual communication the images, their settings, as well as the quality of the images are important.
- Channel
The way in which messages are sent from one location to the next is known as channel. Channels are crucial to transfer messages from the point of origin.
If the message cannot be delivered, the intended decision will not be made and the process of communication will be invalid.
- Receiver
It is also the person receiving the information sent by the sender. The receiver is regarded as the end point of the communication or the primary point for the feedback process in the communication.
The receiver may be able to feel, see and touch or examine the message being sent by the sender, based on the kind of message. Both the receiver as well as the sender need to be on the same terms so that they can comprehend the message. If the recipients and senders aren't capable of understanding each other this means that the function of communication is lost.
There may be a variety of differentiating factors between the sender as well as the receiver. In order for optimal communication to take place the differences must be as small as they can be.
- Feedback
Once the receiver has received an email, the reader is able to comprehend the message. He attempts to find meaning out of it , and to comprehend the message. Once he has a clear understanding, the feedback gets sent by the recipient to the senter. At this point the receiver takes over the role of sender and the sender transforms into the receiver since feedback flows from sender to receiver.
Feedback is a sign the communication process is an in-between exchange. In the same way that the sender is trying to relay an information to the receiver, the receiver is looking to send back a message for the sending.
The response will depend upon the initial message received from the sender. It could be a kind of response to the message.
- Environment
The environment where we receive our message is referred to as an environment. The environment could include but isn't only limited to the devices, objects such as climate, objects, and other elements which are present at the time the communication process occurs.
The surroundings outside where we are seated to speak with another person could also be described as the environment.
A theatre that is packed with a crowd can be considered to be an setting. Each environment will have its own guidelines for appearance. For instance, going out to a celebration will require certain dress codes, and going to work requires formal attire. In these situations it is not just about the attire but also the communication is influenced by the surrounding. It is important to be aware of the environment you are in before talking.
- Context
The context is the place where the scene or setting of the communication occurs. For instance, business conversations like presentations happen within a group of individuals. Thus, the setting for the discussion is formal.
However the communication between relatives is generally informal. The context is what you are expected to behave in certain situations. In general, environmental cues are used to set expectations.
- Interference
Interference is a different term used to describe the presence of noise during communication. The main purpose for noise is hinder or hinder communication in order that the message is not fully reached or is not even delivered for the recipient.
For instance If a baby starts crying in a theater at the end of a film you are distracted. The message that is intended by the film is not able to get through to you. Although this may be an example of noise from outside but there is an internal sound that is inside us.
The thoughts that fill your head when you're working work are known as psychological noise. These thoughts disrupt your work more frequently than you think. If it weren't for these mental interruptions, we would be productive at 10 times the rate the present situation.
Another kind of noise occurs that the meaning is conveyed to you in a clear manner however your brain interprets it in a different manner. For instance the invitation card states, "Black tie only." A major irritant could be noticed in the guest wearing only an untidy black tie to the celebration.
Communication functions
A few of the most important functions of communication are:
- Informing
Communication can be used to inform. It's used to gather and share important messages. It is a method to communicate via non-verbal or verbal.
- Controlling or Regulating
The third function of communication is to regulate or controlling the behavior, attitudes and emotions of participants. The writer or speaker can manage or regulate the actions of the listener through sharing nonverbal or verbal signals. The listener may also control or regulate their behavior by giving signals to regulate the manner in which people interact.
- Social Interaction
Thanks to this communication function social connections are formed. Social interaction can be used to create bonds, relations intimate, or even relationships. It can also help in forming relations with both external and internal stakeholders of the organization, such as suppliers, employees, leaders and investors, customers and so on.
- Persuading or Motivating
One of the most popular purposes of communication is motivating to persuade, convince, or influence an individual with your thinking process. It's highly efficient in the field of management in businesses and leadership, since leaders and managers need to possess the ability to communicate to inspire their employees.
- Reducing Misunderstanding
Communication is among the most vital functions in reducing confusion, conflicts, miscommunications, as well as controversy. It can solve all kinds of problems, and consequently, companies have an upward and downward communication method to settle various disputes such as disagreements, conflicts, and disputes.
- Choice Making and Decision Making
Communication is the foundation of effective decision-making processes both in the professional as well as personal life. It facilitates the exchange of information and opinions to aid in the process of making decisions. From the top management level to employees at a lower level, all employ communication techniques to take part in the process of making decisions.
- Solutions to Problems and Troubles
There are so many obstacles as well as challenges and problems in our personal and professional lives. Communication comes to our rescue often in our daily tasks. The proper way to communicate concerns to the responsible person opens the way to find the most appropriate solutions. It also helps to avoid any bias or misinterpretation if an issue occurs.
Nature of Communication
A communication process could have the following features
- Two-way process
Communication is an exchange of information that is two-way, where both the sender and receiver take part, and one cannot talk to himself.
- Non-verbal and verbal
One of the primary aspects that communication has is the capacity to be both non-verbal and verbal. When it comes to verbal communications, the use of words is utilized to share information, whereas in nonverbal communication body language, gestures or postures are used to communicate.
- Continuous process
Communication is an ongoing process that channels the exchange of thoughts and ideas in a continuous manner. The constant interactions that are a part of the communication process are connected with discussions and decision-making processes.
- Goal-oriented
A session of communication is considered to be successful if it assists the participants in achieving the desired goals. This is why goal-orientation is among the main characteristics of effective communication.
- Medium but not an end
Communication is a method that allows information to be transferred from one person to another but it's not a means to an end. Communication is an instrument or means to achieve the goal to achieve objectives.
- Mutual understanding
Communication creates the basis for understanding. The participants in a communication process achieve a common understanding of the theme, subject or message.
- Dynamic process
Communication's nature is also dynamic as it is carried out between the two parties in a variety of ways using different media according to the requirements and desires of the person communicating. Thus, the method of communication continues to change depending on the situation, which makes it ever-changing.
- Exchange
Communication is based on the notion of sharing information, ideas messages, ideas and opinions. Communication happens when people interact in a dialogue to build an understanding.
- All-pervasive
Communication is also all-encompassing, since it is everywhere. It occurs at various levels of personal, professional or the organizational structure.
- The foundation of management
The management functions are performed through various forms of communication. From creating organizational plans to developing communication is the most important aspect that plays an essential role in the management of different professional tasks.
- Inter-disciplinary
To be effective in communicating, knowledge and information come from various fields and disciplines like anthrology (study of the body's language) Psychology (study of attitudes) and sociology (study of human behavior) and many more. Through the effective use of information from these disciplines, communication strengthens itself and improves its effectiveness.
Videos on Communications
Communications features
- Communication occurs between two or more individuals
The most significant aspect in communication are the people who are involved in the process of communication. Communication usually occurs between more than two individuals who are the person who receives the information, while the other is the one who transmits the information.
Communication is a two-way exchange of information that means that each party participating in the process are able to share information simultaneously.
- A two-way process
We have already learned it is that communications are a bidirectional exchange that all the parties involved in the process of communication exchange ideas and data with one another.
Communication is not complete if the message is not acknowledged and understood by the recipient of the message.
- The message
Communication is unproductive if it doesn't include a valuable message. So, a message essential in the process of communicating. A message could comprise information, ideas, instruction or even suggestions.
A communication is considered to be effective in the sense that it communicates the message in a timely manner and effectively. There will be any communication that is not able to convey the intended message.
- Dynamic in nature
The process of communication is constantly evolving, which implies that it changes and grows by the involvement of all participants and their moods and attitude in the exchange.
Communication can take hours to complete or for a couple of seconds, depending on the information communicated and the interests of those that are part of the communication.
For instance, a meeting between the supervisor and his subordinates could last 10 minutes or even hours, based on the discussions that are taking place during the meeting.
- Create a Mutual Understanding
Another essential aspect of communication is the ability to create trust between the people involved in the communication process . This ensures that the information is received and comprehended by the recipient in the same manner as the sender intended it to be understood and received.
Communication fails if it isn't transmitted correctly and the acknowledgement is not acknowledged by the person who sent the message.
- Response
Communication is considered to be complete only if the proper answer is received from the sender.
- Systematic
Communication is organized This means that every component of the communication relies on the other components in the process. The meaning of all communication is influenced by small change in one of the components involved in the communication.
For instance, if the communication is conducted between a boss or subordinate via the phone. The information exchanged during the conversation process could be affected by even the smallest issue on your phone lines.
- Communication in the form of a formal
Communication can take on any format. It could be written, oral, or even in gestural form. Written and oral communication is regarded as formal communication , and is typically employed in business environments. However gestural communication is carried out through the use of the eyes or hands.
It is an informal form of communication that is commonly used in an informal setting, but isn't appropriate and is not accepted in a formal environment.
- Information flow
Communication may take place between the superior and his subordinates, where information is transferred from the upper to lower levels and vice versa. In the same way, the communication may also occur between two people working at the same time in an company.
This kind of communication is known as side-to-side communications. Side-to-side and up-to-down communication may be formal and informal in their nature.
For instance, when one employee shares information contained in the circular with another employee, it is referred to as formal communication. Likewise, when the employee in question is able to share a rumor with another employee who is part of the same company is an instance formal communication.
- A continuous Process
Communication is a continuous process in which information is exchanged between individuals involved in the communication in an endless manner.
For instance, a boss provides instructions to his subordinates on how to finish various tasks at work.
Role of Communication
A great leader is aware about the crucial role played by communication.
They are able to communicate effectively with the people in the organization to help them become more productive over the period of time. These are the most important characteristics of a successful communication required by every organization:
- Insuring the clarity of message delivery
Effective communication strategies are simple and straightforward. They are subtle and succinct with the company's job.
As a leader, should not be ambiguous about your message and your views. Be able to communicate effectively and speak in a clear and concise manner to avoid any confusion. The objectives should be defined and clear in the thoughts of each person. Team leaders should provide this clarity of goal.
What's the duration of this project? What is the time frame it will be to finish? Answer these questions in a clear manner to take the correct choices regarding the project. Incomplete and ambiguous communication can lead to ineffective stages within the organization in question.
- Communication to establish personalization
Communication with all the people present in the room is an exhausting task. A good leader understands that everyone is a part of the room and is able to speak.
They make an outline of each person in the group for efficient and efficient communication. Being able to get to know everyone on a personal level creates an entirely different level of confidence in the employees. With effective communication, employees are able to communicate their ideas directly to their supervisors or leaders.
Recognizing every employee is crucial to effective communication.
- Transparency in the workplace
Transparency is the most important aspect in communicating effectively. Leaders should be transparent in all the work performs for the organisation. The employees are aware of every activity of the leader without obstacles.
Employees can be observant of every aspect of their work thanks to the leader's transparency feature.
The leadership doesn't have any secret agenda. Employees do not have to read between the lines and are transparent and precise.
In the absence of transparency, it leads to unpredictability within the company. This can cause anxiety and fear within the organization.
- Being attentive to everyone and giving feedback to the system
The communication process is two-way system with two individuals- the person who is delivering the message and the listener. The information received is reviewed by team leaders with care.
They are able to see the perspectives of every team member when they work to accomplish objectives for the organization. Effective communication helps build relationships between employees to ensure precision and clarity.
Each great leader studies the message thoroughly before coming to any conclusion. They place their focus on the analysis of messages. Every leader is accountable for each and every action they implement.
If they commit a mistakes, they quickly rectify it prior to any significant loss to the company. They do it without extravagant drama or faux self-confidence.
- Inspiring people with the power to be inspired.
It is the most crucial aspect of efficient communication. In thisregard, important leaders need to motivate their team members to be able to do their job exceptionally well.
The leaders are the ones with the goal of success, which aids in the achievement of the mission for the company. It is the responsibility of leaders to share their vision effectively and motivate the team members to perform well.
The best communications stand apart from the rest in every aspect. These kinds of communications make your company more productive and profitably.
Conclusion
Communication is therefore an essential element of our lives. Making sure that you use the right communication techniques in the right contexts is crucial for efficient communication. This can be accomplished by being aware of the various aspects of communication.
